Your Next Collections Platform

Upgrade to TMS Collections

As a TMS for Windows user, you’re already familiar with the power of TMS. Now, experience the next generation of collections management with TMS Collections. Designed to streamline workflows, enhance collaboration, and improve accessibility, TMS Collections enables you to manage your collection data more effectively than ever before.

A collections staff member working at a laptop in a light-filled gallery office, representing the transition to a modern web-based collections management system

TMS Collections object record screen displaying detailed metadata for an Egyptian antiquity, including provenance, acquisition credit lines, and location history

Upgrade with Confidence

Why Choose TMS Collections?

Switching to TMS Collections offers numerous benefits, making it the smarter choice for your collection management needs.

Work Without Limits

Access Anywhere, Anytime

TMS Collections is fully browser-based, meaning you can securely access your collection records from any device, including tablet devices. Unlike TMS for Windows, which required installation and complex IT setups, TMS Collections offers easy, on-the-go access with no installation for individual users needed.

Flexible by Design

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Increased Flexibility and Customization

TMS Collections provides far greater flexibility than TMS for Windows. You can fully customize data entry forms, dashboards, and system configurations to suit your workflows. Create custom fields and adapt the system to fit the specific needs of your institution, offering a more tailored user experience.

Intuitive Interface

Better Overview and Navigation

TMS Collections simplifies navigation with an intuitive interface and a clear record hierarchy. Easily view related items and move seamlessly between modules, enhancing your ability to understand and manage your collection data with ease.

Built-in Innovation

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Faster and More Efficient

With its cloud-based infrastructure, TMS Collections delivers faster performance and improved efficiency. Updates are available to all users, ensuring you always have access to the latest features for a seamless and efficient experience.

Precision That Scales

Advanced Search, Reporting, and Multilingual Support

TMS Collections offers enhanced search options, including full-text and advanced search, alongside powerful reporting capabilities. It also supports a multilingual interface, making it ideal for global teams and institutions managing collections across different regions.

One Connected Suite

Seamless Integration with the TMS Suite

TMS Collections works seamlessly with Gallery Systems web applications, including TMS Conservation Studio, TMS Media Studio, and eMuseum, to support every facet of collections management, from conservation and media workflows to public access.

Upgrade today to unlock these powerful features and ensure a more efficient, customizable, and mobile-friendly experience for your collection management.

Schedule a Demo

MORE TOOLS AT YOUR FINGERTIPS

Features that Make a Difference

Every feature in TMS Collections is designed to support your institution’s daily operations, from streamlined data management to industry-standard compliance and robust security. Explore the tools that set TMS Collections apart.

Fully Web-Based

TMS Collections runs in your browser, on both Windows and Mac platforms.
Batch Data Import

Import data quickly using Excel files for rapid cataloguing. Import data using the import/updater tool to refresh records or create new ones.
Standards Compliance

TMS Collections adheres to international standards like SPECTRUM, CCO, and CHIN, ensuring your data is always compliant.
Security & Backup

With Managed Hosting, you can ensure your data is always safe and up-to-date, with automatic backups and strict security protocols.
Dynamic Reporting

Access a set of pre-configured reports that can be easily customized to your specific needs, with a highly flexible and configurable reporting system.
Usability & Flexibility

Enjoy intuitive navigation, customizable data entry forms, and fast Google-style search tailored to your workflow.

The Features You Need, All in One Place

Worried about Product Parity?

By upgrading to TMS Collections, you’ll gain access to powerful features like a customizable dashboard, flexible data entry forms, and enhanced media management, including efficient file handling and previews.

The improved search functionality offers quicker, more precise results, while better rights management and seamless iPad/iOS support ensure a streamlined experience across your team and devices.

Learn More About the Product Parity

Supporting Smarter Collection Management

Articles, Insights & Case Studies

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Articles

Collective Conversations with Chad Petrovay

Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…

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Articles

One Record for Every Team: Why Integration is the Future of Collections Management

The Hidden Cost of Disconnected Collection Management Software Many institutions manage their collections, exhibitions, conservation records, rights and reproductions, and digital assets across a…

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Case Studies

The National Art Museum of Mexico City Case Study

The National Art Museum of Mexico City is dedicated to ensuring that visitors can experience its collections both in person and through digital platforms. Spanning the 16th through 20th…

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Case Studies

Guides

Articles

Videos

Your Partner Through Every Step

Migrating to TMS Collections

Migrating to TMS Collections is easy with the help of our experienced implementation team. We’ll work with you to analyze your data and configure the system to match your museum’s data entry needs, ensuring a smooth transition. Whether you choose to have Gallery Systems manage your hosting or prefer to work with your own IT team, we’re here to support every step of the process.

In addition to setup, we provide user training for both administrators and end users. Optional services, such as report customization, are also available to ensure everything is tailored to your requirements.

Expert Guidance at Every Stage

Comprehensive Implementation Support

From data conversion to ongoing support, our team is with you at every stage of your transition to TMS Collections. Here’s what you can expect:

Configuration: Our experts will configure TMS Collections to fit your collection’s needs, customizing data entry forms and workflows.
Training: Whether you need basic or advanced training, we offer comprehensive sessions for both end users and power users. Training can be done onsite or remotely for convenience.
Managed Hosting: For a simplified implementation, consider Managed Hosting. Let us handle your technical setup, so you can focus on the collection.
Migration Assistance: We provide a comprehensive migration guide that outlines every step, ensuring a smooth transition from TMS for Windows to TMS Collections.

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Tailored Support for a Seamless Transition

Professional Services Support

Transitioning to TMS Collections is a smooth process, tailored to your institution’s specific needs. Whether you require standard setup or have highly customized workflows, our team will work closely with you to ensure a seamless migration. We assess your unique requirements and ensure full compatibility, including integration with other systems like eMuseum, TMS Conservation Studio, or TMS Media Studio.

We’re here to support you every step of the way—our implementation team, along with your account manager, will help determine the right level of service, from installation to training. Simply set up a call with your account manager to get started, and we’ll ensure a smooth transition tailored to your institution’s needs.

Benefits of Managed Hosting

Hosting Without the Hassle

We offer reliable hosting for all our browser-based products, including TMS Collections. With Managed Hosting, you don’t need to worry about installation, software downloads, or upgrades. Our team takes care of everything, so you can focus on what matters most — managing your collection.

Your data is stored securely on enterprise-class servers, continually backed up in a state-of-the-art, highly secure data center.

No Hardware Costs: With Managed Hosting, you avoid the costs of purchasing and maintaining server hardware. We take care of everything, saving you significant costs and reducing the need for in-house IT infrastructure.
Effortless Upgrades: With Managed Hosting, your applications are automatically updated to the latest, most secure, and feature-rich versions, free of charge. Stay current without lifting a finger.
Automatic Backups: Your data is regularly backed up and stored across multiple secure locations for redundancy. We use mirrored servers to protect against hardware failures. Your data is safe with us.
Secure Access: We ensure that your data remains secure. Our infrastructure is regularly updated with the latest security patches, and all network traffic is protected behind an enterprise-class firewall. We continuously monitor the health of your system so you can focus on collections management.
Own Your Data: Your data is always yours. We protect your collections data and make it accessible only to your authorized users. Periodic backup files are available for archival purposes, and we work with you to enforce your security and connectivity rules.

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