Expert Guidance for Collections Data and Workflows
From data clean-up and standardization to workflow optimization and backlog management, our consultation services help museums improve efficiency, accuracy, and long-term collections stewardship.
Data Quality and Standardization
Smarter Data and More Efficient Workflows
Workflow Optimization and Efficiency
Improve Data, Workflows, and System Use
Backlog and Legacy Data Management
Enhance Collections Data and Operations
System Optimization and Capability Discovery
Enhance System Use and Capability
Collaborative and Scalable Consulting Models
Strengthen Collections Stewardship and Systems
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70%
Of Staff previously worked at a museum
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15
LANGUAGES SPoken
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35
Museum Studies, Art History and Fine Art Degrees HELD
A Team Rooted in the Field and Built to Find Solutions
Our consultation services are delivered by a team of experts with experience across some of the world’s leading museums. With deep, practical knowledge of collections management, they understand the complexities of your work and treat your data with the highest level of care, accuracy, and professional integrity.
Consulting Shaped by Museum Expertise
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Tailored Consulting for Every InstitutionWhether working with a single museum or a group of institutions, our consultations adapt to your structure, goals, and specific collections challenges.
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Data Clean-Up and Standardization ExpertiseTransform inconsistent or legacy data into structured, reliable records that support better search, reporting, and long-term management.
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Workflow Optimization for EfficiencyIdentify gaps in cataloguing, exhibitions, and collaboration processes, and implement improvements that save time and reduce manual effort
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Support For Backlog and Legacy CollectionsDevelop clear, phased strategies to manage undocumented or unprocessed collections and bring data under control.
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Flexible and Scalable Consulting ApproachEngagements are designed to scale with your institution, with options for short-term problem solving or longer-term strategic programs.
Flexible Consulting for Single Institutions and Multi-Partner Projects
Expertise Grounded in Real-World Experience
More than 70% of our staff has worked in museums as registrars, collections managers, and database administrators. We combine real-world collections expertise with technology, support, and services to help cultural organizations work with confidence.
Renee Bomgardner
Renee joined Gallery Systems in June 2022 as a project manager. With a BS in Historic Preservation with an emphasis in Museum Studies from Southeast Missouri State University and a  MA in American Studies from The Pennsylvania State University.  Renee has over 20 years of experience working in collections management holding various roles at The Philadelphia Museum of Art, The Barnes Foundation, The National Museum of American Jewish History and The National Society for the Daughters of the American Revolution. During her museum career, she completed a data migration project, collection moves,  a variety of collection inventories, implementation of a bar coding system, documentation and data standards, and worked on various exhibitions.
Allison Galland
Allison is a Training Specialist at Gallery Systems, delivering online and on-site training to clients. Prior to joining Gallery Systems, she was the Database Administrator for the Brooklyn Children’s Museum, and worked at the Brooklyn Museum as the Collections Review Assistant. Allison holds a BFA in Art History and an MA in Art Education.
Jost Hansen
Jost Hansen has worked in various roles since 1981. Jost began their career at Museen der Insel Hiddenssee as an Employee. Jost then moved to Staatliche Schlösser und Gärten Potsdam Sanssouci as an Employee of Museumspädagogik in 1982. From 1986 to 1994, they worked as a Wissenschaftlicher Mitarbeiter / Researcher at Märkisches Museum Berlin, where they published several works. From 1994 to 1999, they worked as a Wissenschaftlicher Mitarbeiter / Researcher at Senator für Kultur Bremen, where they published a work on Cultural treasures moved because of the war. Jost then moved to Albertina Wien as a Project and Database Manager from 1999 to 2001. Finally, they worked as a Project Manager at Gallery Systems from 2001 onwards.
Angela Kipp
Angela helps Gallery Systems clients transition their workflows into the TMS Suite. She has over 20 years of experience working in museums including the Museum of Communication in Berlin, Deutsches Museum in Munich, and the TECHNOSEUM in Manheim. She is the author of the book Managing Previously Unmanaged Collections, founder of the blog Registrar Trek, and holds a Museum Studies degree.
Loles Lozano Jimena
Loles role is to guide Spanish-speaking clients to find the best solutions for their needs and to assist them through the whole project life cycle. Loles comes to Gallery Systems with a background in translation, localization and project management for both international companies and small businesses.
Stephanie Leverock
Stephanie specializes in project management and data analysis for client implementations. She has worked on numerous Gallery Systems projects. Before joining us in 2007, Stephanie was a Records Manager and Collections Review Coordinator for the Brooklyn Museum. She holds a BA in Art History.
Chad Petrovay
Chad Petrovay joined the Professional Services team at Gallery Systems in March 2023. Chad has over 15 years working in collections information in the cultural heritage sector, including for the Morgan Library and Museum, the Musical Instrument Museum, and the Walters Art Museum. He holds an MA in Archaeology from Durham University.
Amy Ruehl
Amy is responsible for performing data conversions and training clients on TMS and TMS Collections. Prior to joining Gallery Systems, she worked at the Smart Museum of Art, University of Chicago, and the Columbus Museum of Art. She holds a BS in History, and an MA is Museum Studies.
Questions About Museum Consulting?
What are museum consultation services?
Museum consultation services provide expert guidance to help institutions improve collections data, workflows, and systems, ensuring accuracy, efficiency, and alignment with professional standards.
Do you only work with TMS users?
No. Our consultation services support institutions using TMS as well as other collections management systems.
Can consultations support multiple institutions?
Yes. We offer both individual and group consultation programs, allowing institutions to collaborate, share best practices, and develop consistent data standards.
What types of challenges can you help with?
We support data clean-up, standardization, workflow optimization, backlog management, and system transition preparation.
How long do consultations typically last?
Engagements vary from single-day sessions to multi-month or year-long programs, depending on the scope and goals of the project.
