Unlock the full potential of your collections

Expert Guidance for Collections Data and Workflows

From data clean-up and standardization to workflow optimization and backlog management, our consultation services help museums improve efficiency, accuracy, and long-term collections stewardship.

Data Quality and Standardization

Collections staff working on a laptop at a desk in a blue-walled gallery space with framed paintings and display cases visible

Smarter Data and More Efficient Workflows

Improve the accuracy, consistency, and structure of collections data through clean-up initiatives and clearly defined cataloguing standards.

Workflow Optimization and Efficiency

Three collections staff members gathered around a desktop computer, collaborating on workflow review in an open-plan office

Improve Data, Workflows, and System Use

Identify inefficiencies in cataloguing, exhibitions, and collaboration, and implement practical improvements that streamline daily operations.

Backlog and Legacy Data Management

A group of visitors standing before a large-scale topographic model in an exhibition space, reflecting shared discovery across institutions

Enhance Collections Data and Operations

Develop structured, phased approaches to address unprocessed collections and historical data challenges.

System Optimization and Capability Discovery

A collections staff member working independently on a laptop in a bright open-plan office, managing collections data

Enhance System Use and Capability

Ensure institutions make full use of their collections management system by uncovering underused features and improving system usage.

Collaborative and Scalable Consulting Models

A guide presenting a sculpted bust on a plinth to a small group of visitors in a stone-walled gallery space

Strengthen Collections Stewardship and Systems

Support both individual institutions and groups working together to solve shared challenges, align practices, and learn from peers.
  • 70%

    Of Staff previously worked at a museum

  • 15

    LANGUAGES SPoken

  • 35

    Museum Studies, Art History and Fine Art Degrees HELD

Experts with Real-World Museum Experience

A Team Rooted in the Field and Built to Find Solutions

Our consultation services are delivered by a team of experts with experience across some of the world’s leading museums. With deep, practical knowledge of collections management, they understand the complexities of your work and treat your data with the highest level of care, accuracy, and professional integrity.

Practical solutions for complex collections challenges

Consulting Shaped by Museum Expertise

  • Tailored Consulting for Every Institution
    Whether working with a single museum or a group of institutions, our consultations adapt to your structure, goals, and specific collections challenges.
  • Data Clean-Up and Standardization Expertise
    Transform inconsistent or legacy data into structured, reliable records that support better search, reporting, and long-term management.
  • Workflow Optimization for Efficiency
    Identify gaps in cataloguing, exhibitions, and collaboration processes, and implement improvements that save time and reduce manual effort
  • Support For Backlog and Legacy Collections
    Develop clear, phased strategies to manage undocumented or unprocessed collections and bring data under control.
  • Flexible and Scalable Consulting Approach
    Engagements are designed to scale with your institution, with options for short-term problem solving or longer-term strategic programs.
Expert guidance for your collections challenges

Flexible Consulting for Single Institutions and Multi-Partner Projects

Our consultation services support both individual museums and collaborative groups. Whether addressing institution-specific priorities or working across organisations to solve shared challenges, we provide structured, practical guidance that fosters alignment, efficiency, and sustainable improvements in collections data and workflows.
A diverse collections team in focused discussion, gathered closely around a shared workspace in a collaborative office environment
Strategic guidance from industry professionals

Expertise Grounded in Real-World Experience

More than 70% of our staff has worked in museums as registrars, collections managers, and database administrators. We combine real-world collections expertise with technology, support, and services to help cultural organizations work with confidence.

Renee Bomgardner
Renee joined Gallery Systems in June 2022 as a project manager. With a BS in Historic Preservation with an emphasis in Museum Studies from Southeast Missouri State University and a MA in American Studies from The Pennsylvania State University. Renee has over 20 years of experience working in collections management holding various roles at The Philadelphia Museum of Art, The Barnes Foundation, The National Museum of American Jewish History and The National Society for the Daughters of the American Revolution. During her museum career, she completed a data migration project, collection moves, a variety of collection inventories, implementation of a bar coding system, documentation and data standards, and worked on various exhibitions.

Renee Bomgardner


Project Manager
Renee Bomgardner
Renee Bomgardner

Project Manager

Renee joined Gallery Systems in June 2022 as a project manager.  With a BS in Historic Preservation with an emphasis in Museum Studies from Southeast Missouri State University and a  MA in American Studies from The Pennsylvania State University.  Renee has over 20 years of experience working in collections management holding various roles at The Philadelphia Museum of Art, The Barnes Foundation, The National Museum of American Jewish History and The National Society for the Daughters of the American Revolution. During her museum career, she completed a data migration project, collection moves,  a variety of collection inventories, implementation of a bar coding system, documentation and data standards, and worked on various exhibitions.

Allison Galland
Allison is a Training Specialist at Gallery Systems, delivering online and on-site training to clients. Prior to joining Gallery Systems, she was the Database Administrator for the Brooklyn Children’s Museum, and worked at the Brooklyn Museum as the Collections Review Assistant. Allison holds a BFA in Art History and an MA in Art Education.

Allison Galland


Training Specialist
Allison Galland
Allison Galland

Training Specialist

Allison is a Training Specialist at Gallery Systems, delivering online and on-site training to clients. Prior to joining Gallery Systems, she was the Database Administrator for the Brooklyn Children’s Museum, and worked at the Brooklyn Museum as the Collections Review Assistant. Allison holds a BFA in Art History and an MA in Art Education.

Jost Hansen
Jost Hansen has worked in various roles since 1981. Jost began their career at Museen der Insel Hiddenssee as an Employee. Jost then moved to Staatliche Schlösser und Gärten Potsdam Sanssouci as an Employee of Museumspädagogik in 1982. From 1986 to 1994, they worked as a Wissenschaftlicher Mitarbeiter / Researcher at Märkisches Museum Berlin, where they published several works. From 1994 to 1999, they worked as a Wissenschaftlicher Mitarbeiter / Researcher at Senator für Kultur Bremen, where they published a work on Cultural treasures moved because of the war. Jost then moved to Albertina Wien as a Project and Database Manager from 1999 to 2001. Finally, they worked as a Project Manager at Gallery Systems from 2001 onwards.

Jost Hansen


Project Manager
Jost Hansen
Jost Hansen

Project Manager

Jost Hansen has worked in various roles since 1981. Jost began their career at Museen der Insel Hiddenssee as an Employee. Jost then moved to Staatliche Schlösser und Gärten Potsdam Sanssouci as an Employee of Museumspädagogik in 1982. From 1986 to 1994, they worked as a Wissenschaftlicher Mitarbeiter / Researcher at Märkisches Museum Berlin, where they published several works. From 1994 to 1999, they worked as a Wissenschaftlicher Mitarbeiter / Researcher at Senator für Kultur Bremen, where they published a work on Cultural treasures moved because of the war. Jost then moved to Albertina Wien as a Project and Database Manager from 1999 to 2001. Finally, they worked as a Project Manager at Gallery Systems from 2001 onwards.

Angela Kipp
Angela Kipp helps Gallery Systems clients transition their workflows into the TMS Suite. She has over 20 years of experience working in museums including the Museum of Communication in Berlin, Deutsches Museum in Munich, and the TECHNOSEUM in Manheim.

Angela Kipp


Professional Services Manager, Europe
Angela Kipp
Angela Kipp

Professional Services Manager, Europe

Angela helps Gallery Systems clients transition their workflows into the TMS Suite. She has over 20 years of experience working in museums including the Museum of Communication in Berlin, Deutsches Museum in Munich, and the TECHNOSEUM in Manheim. She is the author of the book Managing Previously Unmanaged Collections, founder of the blog Registrar Trek, and holds a Museum Studies degree.

Loles Lozano Jimena
Loles role is to guide Spanish-speaking clients to find the best solutions for their needs and to assist them through the whole project life cycle. Loles comes to Gallery Systems with a background in translation, localization and project management for both international companies and small businesses.

Loles Lozano Jimena


Professional Services Specialist
Loles Lozano Jimena
Loles Lozano Jimena

Professional Services Specialist

Loles role is to guide Spanish-speaking clients to find the best solutions for their needs and to assist them through the whole project life cycle. Loles comes to Gallery Systems with a background in translation, localization and project management for both international companies and small businesses.

Stephanie Leverock
Stephanie specializes in project management and data analysis for client implementations. She has worked on numerous Gallery Systems projects. Before joining us in 2007, Stephanie was a Records Manager and Collections Review Coordinator for the Brooklyn Museum. She holds a BA in Art History.

Stephanie Leverock


Professional Services / Operations Manager
Stephanie Leverock
Stephanie Leverock

Professional Services / Operations Manager

Stephanie specializes in project management and data analysis for client implementations. She has worked on numerous Gallery Systems projects. Before joining us in 2007, Stephanie was a Records Manager and Collections Review Coordinator for the Brooklyn Museum. She holds a BA in Art History.

Chad Petrovay
Chad Petrovay joined the Professional Services team at Gallery Systems in March 2023. Chad has over 15 years working in collections information in the cultural heritage sector, including for the Morgan Library and Museum, the Musical Instrument Museum, and the Walters Art Museum. He holds an MA in Archaeology from Durham University.

Chad Petrovay


Professional Services Specialist
Chad Petrovay
Chad Petrovay

Professional Services Specialist

Chad Petrovay joined the Professional Services team at Gallery Systems in March 2023. Chad has over 15 years working in collections information in the cultural heritage sector, including for the Morgan Library and Museum, the Musical Instrument Museum, and the Walters Art Museum. He holds an MA in Archaeology from Durham University.

Amy Ruehl
Amy is responsible for performing data conversions and training clients on TMS and TMS Collections. Prior to joining Gallery Systems, she worked at the Smart Museum of Art, University of Chicago, and the Columbus Museum of Art. She holds a BS in History, and an MA is Museum Studies.

Amy Ruehl


Professional Services Specialist
Amy Ruehl
Amy Ruehl

Professional Services Specialist

Amy is responsible for performing data conversions and training clients on TMS and TMS Collections. Prior to joining Gallery Systems, she worked at the Smart Museum of Art, University of Chicago, and the Columbus Museum of Art. She holds a BS in History, and an MA is Museum Studies.

Questions About Museum Consulting?

Find answers to common questions about the museum consulting services and how they work.

What are museum consultation services?

Museum consultation services provide expert guidance to help institutions improve collections data, workflows, and systems, ensuring accuracy, efficiency, and alignment with professional standards.

Do you only work with TMS users?

No. Our consultation services support institutions using TMS as well as other collections management systems.

Can consultations support multiple institutions?

Yes. We offer both individual and group consultation programs, allowing institutions to collaborate, share best practices, and develop consistent data standards.

What types of challenges can you help with?

We support data clean-up, standardization, workflow optimization, backlog management, and system transition preparation.

How long do consultations typically last?

Engagements vary from single-day sessions to multi-month or year-long programs, depending on the scope and goals of the project.