EmbARK

Simplify Collections Management for Your Museum

Managing collections with limited resources and disconnected tools can make it difficult to maintain accurate, consistent records. EmbARK helps you catalog objects, manage images, and maintain consistent collections data in one place.

A collections staff member on a video call at a laptop in a light-filled gallery space with artworks on the walls, reflecting EmbARK's support for connected, accessible collections management

Flexible Collections Management for Smaller Institutions

A Scalable Solution for Growing Collections

EmbARK is a scalable collections management system designed for museums, galleries, and cultural organizations. It centralizes collections information, images, and documentation to support cataloguing, research, and collection management.

Collections management software designed for smaller institutions
Cross-platform access for Apple and Windows environments
Integrated image and multimedia management linked to object records
Authority-controlled data entry using customizable thesaurus structures
Powerful search tools to locate records quickly across collections data

Four collections staff members gathered around a laptop reviewing documents together, reflecting collaborative workflows that scale with growing collections

Why EmbARK

Practical Collections Management for Growing Institutions

Affordable Collections Management Solution

EmbARK provides powerful collections management functionality at a cost-effective price point, making it ideal for smaller museums, galleries, and cultural organizations.
Centralized Collections Information

All object records, documentation, and images are stored in a single database, ensuring collections information remains organized and accessible.
Highly Configurable Database Structure

Customize fields, menus, and layouts to reflect your institution’s terminology, cataloguing standards, and workflows.
Integrated Multimedia Support

Manage images and multimedia files directly within the database and link them to object records for improved documentation.
Secure Access and User Controls

Role-based permissions ensure users can access only the data and functionality appropriate to their responsibilities.

Manage Collections Efficiently with EmbARK

Essential Tools for Cataloguing and Documentation

EmbARK provides the core tools museums need to organize, document, and track their collections with confidence. By centralizing data and supporting consistent cataloguing practices, it helps improve accuracy, accessibility, and day-to-day collection management.

Comprehensive Collections Documentation

A collections staff member reviewing printed documents at a desk with a desktop computer, illustrating day-to-day cataloguing and inventory management workflows

Capture Complete and Consistent Object Records

Record detailed information about objects including provenance, conservation history, valuation, bibliography, and insurance data within a centralized database.

Advanced Searching and Thesaurus Control

A collections staff member concentrating at a laptop in a bright office, reflecting careful cataloguing and documentation work in EmbARK

Find Information Quickly and Reliably

Locate records quickly using flexible search tools and structured keyword hierarchies that support controlled vocabularies such as the Art & Architecture Thesaurus.

Location and Inventory Tracking

A bright, empty contemporary gallery with large abstract paintings, representing the collections environments EmbARK is designed to support

Maintain Accurate Location and Inventory Control

Track object locations and movements with location control tools that maintain a complete history of location changes and support accurate inventory management.

Share Collections Information with EmbARK Web Kiosk

Extend Access Beyond Your Database

EmbARK can be paired with the EmbARK Web Kiosk to publish collections records online. This companion platform allows institutions to provide searchable access to collections information for researchers, staff, or public audiences through a web interface.

Visitors exploring an Asian art gallery displaying paintings and a ceramic vessel in a glass case, representing collections made accessible through EmbARK Web Kiosk

EmbARK objects screen displaying a grid of Japanese art thumbnails with media management options, showing how multimedia files are linked and managed within the database

Questions about EmbARK

Find answers to common questions about the collection management software.

What is EmbARK?

EmbARK is collections management software designed for museums, galleries, and cultural organizations. It allows institutions to catalog objects, manage images, and maintain collections records in a configurable database.

Which institutions typically use EmbARK?

EmbARK is commonly used by smaller museums, galleries, universities, and cultural organizations that require flexible and affordable collections management software.

Can EmbARK manage images and multimedia files?

Yes. EmbARK includes integrated image management functionality that allows institutions to store and link images and multimedia files directly to object records.

Can EmbARK be customized to match institutional workflows?

Yes. EmbARK allows institutions to modify fields, menu terms, layouts, and reporting templates so the system reflects local cataloguing standards and workflows.

Does EmbARK support both Mac and Windows computers?

Yes. EmbARK supports both Mac and Windows environments, allowing institutions to deploy the system within mixed operating system environments.

How much does EmbARK cost?

EmbARK is designed to be an affordable collections management solution for smaller institutions. Pricing varies depending on the installation and institutional requirements, and organizations can contact Gallery Systems for detailed pricing information.