Your Next Collections Platform

Upgrade to TMS Collections

As an EmbARK user, you’re already familiar with the level of service we provide at Gallery Systems. Now, experience the next generation of collections management with TMS Collections. Designed to streamline workflows, enhance collaboration, and improve accessibility, TMS Collections enables you to manage your collection data more effectively than ever before.

Two collections staff members collaborating at a desktop computer, reflecting the supported transition process from EmbARK to TMS Collections

TMS Collections object record screen displaying detailed metadata for an Egyptian antiquity, including provenance, acquisition credit lines, and location history

Upgrade with Confidence

Why Choose TMS Collections?

Switching to TMS Collections offers numerous benefits, making it the smarter choice for your collection management needs.

Work Without Limits

Access Anywhere, Anytime

TMS Collections is fully browser-based, meaning you can securely access your collection records from any device, including tablet devices. Unlike EmbARK, which requires installation and complex IT setups, TMS Collections offers easy, on-the-go access with no installation for end users needed.

Intuitive Interface

Better Overview and Navigation

TMS Collections simplifies navigation with an intuitive interface and a clear record hierarchy. Easily view related items and move seamlessly between modules, enhancing your ability to understand and manage your collection data with ease.

Built to Evolve

support workers taking care of a client's questions

Effortless Upgrades

With its cloud-based infrastructure, updates are available to all hosted users, ensuring you always have access to the latest features for a seamless and efficient experience.

Precision That Scales

Advanced Search, Reporting, and Multilingual Support

TMS Collections offers powerful search options, including full-text and advanced search, alongside powerful reporting capabilities. It also supports a multilingual interface, making it ideal for global teams and institutions managing collections across different regions.

One Connected Suite

Seamless Integration with the TMS Suite

TMS Collections works seamlessly with Gallery Systems web applications, including TMS Conservation Studio, TMS Media Studio, and eMuseum, to support every facet of collections management, from conservation and media workflows to public access.

Find out more to unlock these powerful features and ensure a more efficient and mobile-friendly experience for your collection management.

Schedule a Demo

Core Modules at a Glance

Key Modules in TMS Collections

TMS Collections helps you manage the complexity of collections with its powerful modules and integrations. Record and track essential information across these key areas:

Objects: Capture core cataloguing info, acquisition, locations, and more.
Exhibitions: Plan, coordinate, and streamline exhibition workflows with batch updating and flexible management tools.
Loans: Track incoming and outgoing loans, including legal and financial info.
Shipping: Organize shipments, create crate lists, and manage reports related to object transportation
Media: Manage digital assets with drag-and-drop functionality, search documents, compare images, annotate media, and control access.
Constituents: Maintain records for artists, donors, borrowers, lenders, staff and other key stakeholders.
Insurance: Track policies, coverage, and terms for objects in your collection.
TMS Collections has modules not present in EmbARK including Events and Sites. Like EmbARK, it supports the Art and Architecture thesaurus, but also integrates Thesaurus of Geographic Names.

tms collections on a computer in the back area of a museum

MORE TOOLS AT YOUR FINGERTIPS

Features that Make a Difference

Every feature in TMS Collections is designed to support your institution’s daily operations, from streamlined data management to industry-standard compliance and robust security. Explore the tools that set TMS Collections apart.

Fully Web-Based

TMS Collections runs in your browser, on both Windows and Mac platforms.
Batch Data Import

Import data quickly using Excel files for rapid cataloguing. Import data using the import/updater tool to refresh records or create new ones.
Standards Compliance

TMS Collections adheres to international standards like SPECTRUM, CCO, and CHIN, ensuring your data is always compliant.
Security & Backup

With Managed Hosting, you can ensure your data is always safe and up-to-date, with automatic backups and strict security protocols.

Supporting Smarter Collection Management

Articles, Insights & Case Studies

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Articles

Collective Conversations with Chad Petrovay

Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…

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Articles

One Record for Every Team: Why Integration is the Future of Collections Management

The Hidden Cost of Disconnected Collection Management Software Many institutions manage their collections, exhibitions, conservation records, rights and reproductions, and digital assets across a…

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Case Studies

The National Art Museum of Mexico City Case Study

The National Art Museum of Mexico City is dedicated to ensuring that visitors can experience its collections both in person and through digital platforms. Spanning the 16th through 20th…

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Case Studies

Guides

Articles

Videos

Your Partner Through Every Step

Migrating to TMS Collections

Migrating to TMS Collections is easy with the help of our experienced implementation team. We’ll work with you to analyze your data and configure the system to match your museum’s data entry needs, ensuring a smooth transition. Whether you choose to have Gallery Systems manage your hosting or prefer to work with your own IT team, we’re here to support every step of the process.

In addition to setup, we provide user training for both administrators and end users. Optional services, such as report customization, are also available to ensure everything is tailored to your requirements.

Expert Guidance at Every Stage

Comprehensive Implementation Support

From data conversion to ongoing support, our team is with you at every stage of your transition to TMS Collections. Here’s what you can expect:

Conversion: Your EmbARK database is analyzed to align with TMS Collections then a test migration is run for your hands-on review. Based on the test, refinements are made to ensure a smooth implementation.
Configuration: Our experts will configure TMS Collections to fit your collection’s needs, customizing data entry forms and workflows.
Training: Whether you need basic or advanced training, we offer comprehensive sessions for both end users and power users. Training can be done onsite or remotely for convenience.
Managed Hosting: For a simplified implementation, consider Managed Hosting. Let us handle your technical setup, so you can focus on the collection.
Alternative to Web Kiosk: If you currently use EmbARK Web Kiosk, we offer a seamless upgrade path to eMuseum. Our team will guide you through the transition, unlocking powerful new features for web publishing and audience engagement.

Gallery professionals working together on a computer

Tailored Support for a Seamless Transition

Professional Services Support

Transitioning to TMS Collections is a smooth process, tailored to your institution’s specific needs. Whether you require standard setup or have highly customized workflows, our team will work closely with you to ensure a seamless migration. We assess your unique requirements and ensure full compatibility, including integration with other systems like eMuseum, TMS Conservation Studio, or TMS Media Studio.

We’re here to support you every step of the way—our implementation team, along with your account manager, will help determine the right level of service, from installation to training. Simply set up a call with your account manager to get started, and we’ll ensure a smooth transition tailored to your institution’s needs.

Benefits of Managed Hosting

Hosting Without the Hassle

We offer reliable hosting for all our browser-based products, including TMS Collections. With Managed Hosting, you don’t need to worry about installation, software downloads, or upgrades. Our team takes care of everything, so you can focus on what matters most — managing your collection.

Your data is stored securely on enterprise-class servers, continually backed up in a state-of-the-art, highly secure data center.

No Hardware Costs: With Managed Hosting, you avoid the costs of purchasing and maintaining server hardware. We take care of everything, saving you significant costs and reducing the need for in-house IT infrastructure.
Effortless Upgrades: With Managed Hosting, your applications are automatically updated to the latest, most secure, and feature-rich versions, free of charge. Stay current without lifting a finger.
Automatic Backups: Your data is regularly backed up and stored across multiple secure locations for redundancy. We use mirrored servers to protect against hardware failures. Your data is safe with us.
Secure Access: We ensure that your data remains secure. Our infrastructure is regularly updated with the latest security patches, and all network traffic is protected behind an enterprise-class firewall. We continuously monitor the health of your system so you can focus on collections management.
Own Your Data: Your data is always yours. We protect your collections data and make it accessible only to your authorized users. Periodic backup files are available for archival purposes, and we work with you to enforce your security and connectivity rules.

museum registrar collaborating with coworkers