TMS Collections
Comprehensive collection management software: manage records, track locations, and maintain accurate documentation across distributed assets.
Collection Management Software for Corporate Collections That Supports Brand Growth and Preserves Legacy
Managing corporate collections requires clear documentation, brand alignment, and efficient oversight. Gallery Systems’ collection management software helps organizations maintain control, visibility, and consistency across their collections.
Built for managing distributed collections at scale
Align Collections Management with Organizational Goals and Visibility
From distributed assets and corporate archives to limited visibility and inconsistent records, our collection management software helps organizations streamline workflows, improve oversight, and manage collections with confidence.
Designed for how organizations manage collections
Solve Challenges in Managing Distributed Collections
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Maintain visibility across distributed collectionsCorporate collections are often displayed across offices, sites, and regions. Centralize records to maintain visibility and control over all assets.
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Track locations, movements, and loansObjects frequently move between offices, exhibitions, and external partners. Track locations and movements with complete histories to maintain accountability.
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Support brand, marketing, and communications teamsCollections play a role in branding and storytelling. Provide access to accurate data and digital assets to support internal teams and external communications.
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Connect collections data with digital assetsImages and documentation are essential for corporate use. Link digital assets directly to object records to ensure easy access and consistency.
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Ensure consistency and standardized documentationDifferent teams may manage collections differently. Standardize cataloging and workflows to improve data quality and reduce duplication.
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Integrate corporate archives alongside collectionsMany organizations maintain a corporate archive in addition to their collection. Manage both in one system to unify records, streamline workflows, and preserve institutional knowledge.
Trusted by leading brands worldwide
Software Shaped by Real Business Needs
For more than 40 years, Gallery Systems has supported organizations managing diverse and distributed collections. Our collection management software helps organizations maintain accurate records, improve visibility, and align collections with business objectives and brand strategy.
Built for visibility, control, and collaboration
Manage Collection Records, Assets, and Workflows in One Place
TMS Collections is web-based collection management software designed to manage distributed assets and support organizational workflows. Combined with TMS Media Studio, it connects object records, digital assets, and reporting tools within a single, scalable platform.
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Object & Data Management:
Maintain consistent records with flexible fields tailored to your organization’s needs. -
Loans & Movement Tracking:
Track locations, loans, and movements with complete histories across sites. -
Integrated Digital Asset Management:
Manage images and documents in TMS Media Studio, linked directly to collection records. -
Reporting & Visibility:
Generate reports and dashboards to support oversight and decision-making. -
Access & Collaboration Tools:
Provide controlled access for teams across departments and locations.
An ecosystem built for you
Connected Tools Supporting Your Growth
The TMS Suite provides integrated software, connecting records, digital assets, and workflows to support visibility, reporting, and long-term collections management.
TMS Media Studio
A digital asset management system for collections, managing images and documents while linking them directly to collection records.
TMS Suite
Built around TMS Collections, the TMS Suite connects collection management with digital assets and tools to support the full lifecycle of collections management.
Supporting Smarter Collection Management
Articles, Insights & Case Studies
View all
Why Galleries Can No Longer Wait to Modernize Their Gallery Management Software
The Art World’s Technology Reckoning Only 19% of galleries call themselves technology leaders, yet 43% plan to invest more in online sales this year, according to Artsy’s Art Market…
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
Case Studies
The National Art Museum of Mexico City Case Study
The National Art Museum of Mexico City is dedicated to ensuring that visitors can experience its collections both in person and through digital platforms. Spanning the 16th through 20th…
Aberdeen Archives, Gallery & Museums Case Study
At the center of this operation is Thomas Megaw, Lead Curator (Collections Management), who oversees documentation workflows and collection access across the city’s public-facing and purpose-built…
Guides
Articles
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
One Record for Every Team: Why Integration is the Future of Collections Management
The Hidden Cost of Disconnected Collection Management Software Many institutions manage their collections, exhibitions, conservation records, rights and reproductions, and digital assets across a…
Videos
Questions About Managing Corporate Collections?
Find answers to common questions about archive management software and how it works.
What is collection management software for corporate collections?
Collection management software helps organizations catalog assets, track locations, manage digital assets, and maintain accurate records across distributed collections.
Why do organizations need collection management software?
Collections are often spread across multiple locations and used for branding and communication. Dedicated software improves visibility, consistency, and control.
What challenges does collection management software solve?
It centralizes records, improves data consistency, tracks movements, supports reporting, and connects digital assets to collection data.
Can collection management software support multiple locations?
Yes. Systems like TMS Collections track objects across offices, storage, and external locations with full movement histories.
Can TMS Collections manage a corporate archive alongside the collection?
Yes. Organizations with both a collection and a corporate archive can manage them in one system, unifying records and workflows while preserving the distinctions between them.
Does it support digital asset management?
Yes. With TMS Media Studio, organizations can manage images and documents linked directly to collection records.
How long does implementation take?
Timelines vary depending on collection size and organizational needs. Many organizations begin using the system within a few months with support from the Gallery Systems team.
