TMS Media Studio
TMS Media Studio centralizes and manages digital assets, enabling museums to organize, link, and deliver high-quality media seamlessly across their collections ecosystem.
Digital Asset Management Software that Connects Your Collections and Media
Struggling to keep your media organized and accessible across departments? A digital asset management system that shares a database with your CMS brings order to your media and ensures it’s accessible across all departments.
Built for the needs of museums and cultural institutions
Manage Images, Video, and Object
Media with Tools Designed for
Real Museum Workflows
From photography and conservation images to exhibition media, our digital asset management solutions help museums organize and connect media to collections records.
Made for complex museum media
Digital Asset Management for Cultural Institutions
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Centralized Media ManagementOrganize images, video, audio files, and documents within a single digital asset management system designed specifically for museums.
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Connect Media Directly to Collection RecordsLink digital assets to objects, exhibitions, and conservation documentation to maintain context and ensure accurate documentation.
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Streamline Media WorkflowsManage photography requests, image uploads, metadata updates, and media organization through structured workflows designed for museum teams.
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Collaborate Across DepartmentsProvide curators, registrars, marketing teams, and digital staff with shared access to media assets while maintaining clear permissions and governance.
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Preserve and Protect Digital AssetsSecure storage and controlled access ensure digital files remain protected while supporting long-term digital preservation strategies.
Trusted by museums worldwide
Digital Asset Management Designed for Cultural Collections
Gallery Systems has spent more than four decades working with museums to develop digital tools that support the management and preservation of collection media.
Used by institutions that rely on consistent documentation and reliable access to digital assets.
Used by institutions that rely on consistent documentation and reliable access to digital assets.
Digital Asset Management for Collections
Streamline Media Workflows with TMS Media Studio
TMS Media Studio is a digital asset management system designed specifically for museums, enabling teams to manage, connect, and deliver media assets seamlessly across collections, conservation, and public-facing workflows.
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Batch Import & Metadata: Ingest and tag assets efficiently.
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Advanced Search: Find assets quickly with metadata and filters.
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Collections Linking: Connect media directly to object records.
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Rights Management: Control access and usage permissions.
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App Companion: Capture and upload media directly from mobile to TMS Media Studio.
An ecosystem for all your media
Connected Tools for Managing Museum
Media and Collections
The TMS Suite connects collections management, digital asset management, conservation documentation, and online publishing within one integrated platform. These tools help museums organize digital media while maintaining strong connections to collections data.
The TMS Suite
The TMS Suite is an integrated collections management platform that supports the full lifecycle of museum operations, from cataloging and conservation to exhibitions, loans, and reporting.
Supporting Smarter Collection Management
Articles, Insights & Case Studies
View all
Why Galleries Can No Longer Wait to Modernize Their Gallery Management Software
The Art World’s Technology Reckoning Only 19% of galleries call themselves technology leaders, yet 43% plan to invest more in online sales this year, according to Artsy’s Art Market…
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
Case Studies
The National Art Museum of Mexico City Case Study
The National Art Museum of Mexico City is dedicated to ensuring that visitors can experience its collections both in person and through digital platforms. Spanning the 16th through 20th…
Aberdeen Archives, Gallery & Museums Case Study
At the center of this operation is Thomas Megaw, Lead Curator (Collections Management), who oversees documentation workflows and collection access across the city’s public-facing and purpose-built…
Guides
Articles
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
One Record for Every Team: Why Integration is the Future of Collections Management
The Hidden Cost of Disconnected Collection Management Software Many institutions manage their collections, exhibitions, conservation records, rights and reproductions, and digital assets across a…
Videos
Questions About Digital Asset Management?
Find answers to common questions about the digital asset management.
What is digital asset management for museums?
Digital asset management helps museums organize, store, and manage digital files such as images, video, audio recordings, and documents associated with collection objects.
Why do museums need digital asset management software?
Museums generate large volumes of digital media through photography, research, conservation documentation, and exhibitions. A digital asset management system helps organize these files and maintain connections to collections records.
What types of files can be managed in a digital asset management system?
Digital asset management systems can manage images, video, audio files, 3D images, documents, PDFs, and other multimedia associated with collections and exhibitions.
How does digital asset management integrate with collections management systems?
Many systems link digital assets directly to collection records so that images, media files, and documentation remain connected to objects and related collections data. TMS Media Studio connects to TMS Collections with their shared database, meaning no more going back and forth with manual edits.
Who uses digital asset management systems in museums?
Digital asset management systems are used by collections managers, registrars, curators, photographers, conservation teams, marketing departments, and digital engagement teams.
How much does digital asset management software cost?
Pricing varies depending on institutional requirements, number of users, amount of data, and implementation needs. Museums can request a tailored proposal for their organization.
