Security and compliance you can trust

Protecting Collections Data with Proven Security Standards

ISO/IEC 27001 Certified

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Global standard for information security

We’ve achieved ISO 27001 certification, the global standard for information security management. This means your data is protected by a robust framework of security controls, risk management protocols, and continuous improvement practices.

FedRAMP Compliant

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Federal-grade security for sensitive environments

For clients requiring federal-grade security, our hosting environment is FedRAMP compliant, meeting rigorous U.S. government standards for cloud security. This includes continuous monitoring and vulnerability scanning, incident response and audit logging, as well as end-to-end encryption and access control.
Security and performance museums can depend on 

Infrastructure Designed to Protect Collections Data

  • AWS-Powered Managed Hosting
    Our hosting infrastructure runs on Amazon Web Services (AWS), providing a secure, scalable environment designed to support the operational needs of museums and cultural institutions.
  • Strong Data Encryption Standards
    Collections data is protected through AES-256 encryption at rest and TLS 1.2+ encryption during data transmission.
  • Role-Based Access Control
    Access permissions follow least-privilege principles, ensuring users only access the systems and information required for their role.
  • Automated Backups and Disaster Recovery
    Regular automated backups and multi-region redundant storage help protect collections data and support rapid recovery if needed.
  • Continuous Monitoring and System Protection
    24/7 monitoring, network firewalls, segmentation, and intrusion detection provide real-time visibility and protection across the hosting environment.
  • Proactive Patch and Update Management
    Operating systems and application layers are continuously maintained with proactive patching and security updates.
Why Cultural Institutions Trust Gallery Systems

Security Built for the Protection of Cultural Heritage

We understand the value of your collections and the importance of protecting the data that supports them. Our hosting services for TMS Suite and eMuseum are designed to safeguard your digital assets with the same care and precision applied to the stewardship of physical collections, supported by proven compliance standards, trusted cloud infrastructure, and dedicated expert support.

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Supporting Smarter Collection Management

Articles, Insights & Case Studies

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The Art World’s Technology Reckoning Only 19% of galleries call themselves technology leaders, yet 43% plan to invest more in online sales this year, according to Artsy’s Art Market…

Collective Conversations with Chad Petrovay

Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…

One Record for Every Team: Why Integration is the Future of Collections Management

The Hidden Cost of Disconnected Collection Management Software Many institutions manage their collections, exhibitions, conservation records, rights and reproductions, and digital assets across a…

Security Compliance & Managed Hosting FAQs

Common questions about security compliance & managed hosting.

What is managed hosting for collections management software?

Managed hosting provides museums with a secure cloud environment where infrastructure, security monitoring, system updates, and backups are maintained by a specialized provider.

Why do museums choose managed hosting?

Managed hosting reduces internal IT burden while ensuring secure infrastructure, reliable system performance, and compliance with industry security standards.

How does Gallery Systems protect collections data?

Gallery Systems protects collections data using enterprise cloud infrastructure, encryption standards, strict access controls, continuous monitoring, and certified information security frameworks.

What security standards does Gallery Systems follow?

Our hosting infrastructure supports ISO/IEC 27001-certified information security management practices and FedRAMP-compliant environments for institutions requiring federal-level security standards.

Can museums choose their own hosting model?

Yes. Museums can choose between managed hosting provided by Gallery Systems or self-hosting within their own IT infrastructure depending on institutional requirements.

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