TMS Collections
A comprehensive collections management system with robust archival capabilities for organizing records, preserving provenance, and maintaining structured, authoritative documentation.
Archive Management Software for Libraries and Special Collections
Managing collections with archival materials requires precision and consistency. Gallery Systems helps institutions organize records, maintain provenance, track materials, and ensure accurate documentation across collections that include complex archival workflows.
Built For Professionals Managing Archival Collections
A Platform Designed for Collections
Professionals, Archivists,
Librarians, and Records Managers
From accessioning and description to preservation and access, our software supports collections teams managing archival records with structure, control, and confidence.
Designed for collections with complex archival workflows
Collections Management Aligned with Professional Archival Workflows
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Centralized Archival Records ManagementMaintain structured records for fonds, series, and items, preserving context and relationships within a single authoritative archival database.
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Support For Archival Standards and MetadataCapture consistent, standards-aligned metadata using configurable fields that support frameworks such as ISAD(G) and DACS.
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Preserve Provenance and Hierarchical RelationshipsDocument original order and relationships between records, ensuring archival integrity across collections and over time.
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Track Materials and Manage AccessMonitor storage locations, movements, and access conditions while maintaining detailed records for retrieval and research use.
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Enable Collaboration Across Archival TeamsProvide shared access to records for archivists, librarians, and researchers, supporting coordinated workflows and consistent documentation.
Trusted by cultural institutions worldwide
Collections Management Software Shaped by Real-World Archival Practice
For more than 40 years, Gallery Systems has partnered with leading institutions to develop software that reflects the realities of archival management and long-term stewardship.
Used by organizations that depend on accurate records, preserved context, and reliable access to collections and archival materials.
Used by organizations that depend on accurate records, preserved context, and reliable access to collections and archival materials.
Centralized Archive Management System
Manage and Scale Your Collections, Including Archives, with TMS Collections
TMS Collections is a web-based system that enables museums, libraries, and special collections with archival holdings to organize, describe, and manage records within a structured, standards-aligned environment. It supports archival workflows alongside broader collections management while improving data consistency, accessibility, and collaboration.
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Archival Data & Records Management: Structure records hierarchically and maintain provenance using configurable, standards-aligned metadata.
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Advanced Search & Discovery: Locate records quickly through flexible search tools, filters, and customizable queries.
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Configurable Workflows: Adapt fields, hierarchies, and permissions to reflect institutional archival practices and requirements.
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Integrated Modules: Manage related activities such as loans, digitization, and rights within a unified system.
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Browser-Based Access: Securely access archival records from anywhere, supporting distributed teams and researchers.
Collections and archive management ecosystem
Connected Tools Supporting Collections Management, Archival Workflows, and Access
The TMS Suite provides collections and archives with integrated tools for managing records, digital assets, preservation workflows, and online access to holdings.
Together, these tools support long-term stewardship and broaden access to collections and archival materials.
Together, these tools support long-term stewardship and broaden access to collections and archival materials.
TMS Suite
Built on TMS Collections, the TMS Suite connects collections and archival management with digital assets, conservation workflows, and public access tools.
Supporting Smarter Collection Management
Articles, Insights & Case Studies
View all
Why Galleries Can No Longer Wait to Modernize Their Gallery Management Software
The Art World’s Technology Reckoning Only 19% of galleries call themselves technology leaders, yet 43% plan to invest more in online sales this year, according to Artsy’s Art Market…
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
Case Studies
The National Art Museum of Mexico City Case Study
The National Art Museum of Mexico City is dedicated to ensuring that visitors can experience its collections both in person and through digital platforms. Spanning the 16th through 20th…
Aberdeen Archives, Gallery & Museums Case Study
At the center of this operation is Thomas Megaw, Lead Curator (Collections Management), who oversees documentation workflows and collection access across the city’s public-facing and purpose-built…
Guides
Articles
Collective Conversations with Chad Petrovay
Professional Services Specialist, Gallery Systems With a museum career spanning multiple institutions and over a decade partnering with Gallery Systems clients, Chad brings a rare combination of…
One Record for Every Team: Why Integration is the Future of Collections Management
The Hidden Cost of Disconnected Collection Management Software Many institutions manage their collections, exhibitions, conservation records, rights and reproductions, and digital assets across a…
Videos
Questions About Archive Management?
Find answers to common questions about the archive management software and how it works.
What is archive management software?
Archive management software helps institutions organize, describe, and manage archival records, preserving provenance, maintaining structure, and supporting access to collections.
Why do archives need archive management software?
Archives manage complex, hierarchical records over long periods. Software helps maintain context, ensure accurate documentation, and support access for researchers and staff.
What information can be recorded in an archive management system?
Institutions can document hierarchical descriptions, provenance, accession records, storage locations, rights information, digitization details, and research notes.
Can archive management software support archival standards?
Yes. Many systems support standards such as ISAD(G) and DACS, enabling consistent and structured archival description.
Can archive management software help provide public access?
Yes. Many platforms integrate with online publishing tools, allowing institutions to share archival records and digital collections with wider audiences.
How long does it take to implement archive management software?
Implementation timelines vary depending on collection size, data condition, and institutional requirements. Many organizations begin using the system within a few months.
