TMS Collections
A comprehensive collections management system for private collectors to catalogue artworks, track locations and valuations, manage institutional loans, exhibitions, and maintain accurate, secure records of their collection.
Manage Your Private Art Collection with Confidence, Clarity, and Care
From cataloging and provenance to secure sharing with advisors, our database solutions give private collectors the professional-grade tools to protect, organize, and enjoy their collection.
Built for the privacy your collection demands
Your Collection Data, Protected, and Shared Only on Your Terms
From encrypted cloud storage to controlled access for advisors and family members, our platforms give you complete confidence that your collection remains private, secure, and accessible only to those you trust.
Everything your collection needs, finally in one place
Powerful Tools Built for the Way Collectors Actually Work
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Your Entire Collection, Always at Your FingertipsAccess every artwork, object, document, provenance record, and image from any device — whether you’re at home, traveling, or meeting with your advisor.
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Share Selectively, Always on Your TermsGive advisors, family members, or trustees curated access to exactly what they need — nothing more, nothing less.
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Records Worthy of What You’ve CollectedCatalog your collection with the same level of care you put into building it — provenance, condition reports, documentation, and more, all in one place.
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Built to Protect What Matters MostEnterprise-grade security, encrypted cloud storage, and controlled permissions mean your collection data stays as private and protected as the works themselves.
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Grows with Your Collection, not Against itWhether you’re managing twenty works or two thousand, our platforms adapt to the scale, complexity, and ambition of your collection.
Your collection’s story deserves to be told right
A Collection This Carefully Built Deserves Equally Careful Records
Provenance, condition reports, valuations, and documentation — all stored securely in one place, so your collection tells its full story, now and for generations to come.
Built for collectors like you
Find the Platform That’s Right for Your Collection
Whether you need a comprehensive database with lots of customization options or a sleek simple mobile solution, we have a platform built for the way you collect.
ArtSystems
A powerful, comprehensive database for collectors who need structured, long-term management of complex collections — with provenance, reporting, and oversight built in.
ArtBinder
An elegant, mobile-first platform for collectors and advisors who want beautiful presentations, secure sharing, and intuitive access from anywhere.
Questions About Collection Management?
Find answers to common questions about solutions for collection management.
What is a private art collection management system?
A private art collection management system is software designed to help collectors catalog, document, and organize their artworks in one secure, centralized platform. Solutions such as TMS Collections, ArtSystems, and ArtBinder replace spreadsheets and physical records with structured, professional-grade systems that maintain provenance, condition, valuations, and ownership history.
Why do private collectors need collection management software?
As a collection grows, managing it manually becomes increasingly complex and risky. Collection management software such as TMS Collections, ArtSystems, and ArtBinder provides a structured, secure way to track every work—supporting valuation oversight, simplifying insurance and estate planning, and ensuring accurate documentation over time.
What should I look for in private collection management software?
Collectors should look for software designed for managing artworks and cultural assets—not general inventory tools. Key capabilities include provenance tracking, condition reporting, configurable records, secure access controls, and reliable data management. Platforms like TMS Collections offer deeper configurability and long-term data structure, while ArtSystems and ArtBinder provide flexibility and accessibility.
Can I share my collection with advisors or family members?
Yes. Solutions including TMS Collections, ArtSystems, and ArtBinder provide controlled access features that allow collectors to share selected records or views with advisors, family members, or trustees—without exposing the full collection or sensitive information.
Is my collection data secure in a cloud-based platform?
Yes. Platforms such as TMS Collections, ArtSystems, and ArtBinder use secure, cloud-based infrastructure with role-based permissions, encrypted storage, and regular backups. Access can be carefully controlled so collectors decide who can view or edit specific information.
Can collection management software help with insurance and estate planning?
Yes. Systems like TMS Collections, ArtSystems, and ArtBinder support comprehensive documentation of provenance, condition, valuation history, and ownership. Having accurate, centralized records makes insurance processes, appraisals, and estate planning significantly more efficient and reliable.
What is the difference between TMS Collections, ArtSystems, and ArtBinder for private collectors?
TMS Collections is a robust, configurable system designed for managing complex collections with detailed records, structured data, and long-term stewardship in mind.
ArtSystems offers flexible database management tailored to private collectors and advisors who need adaptable workflows and reporting.
ArtBinder is a mobile-first platform focused on presentation, sharing, and easy access to collection information.
Together, these solutions address different aspects of managing and presenting a private collection.
Do I need technical experience to use collection management software?
No. Platforms such as TMS Collections, ArtSystems, and ArtBinder are designed to be intuitive and aligned with how collectors and their advisors work. Support teams are available to assist with setup, data organization, training, and ongoing use. And when you need support, a real person on our team is always there to help.
